Version 1.0 of 25.05.2018
In the context of your job application, ADM NV, Financial Casting BVBA and Wingfield BVBA, with registered offices at Van Laetestraat 1, B-9820 Merelbeke and with respective company numbers 0429.360.404, 0647.938.917 and 0647.939.115, and their representatives (hereafter “ADM”) will collect your personal data and, in this light, act as data controllers within the meaning of the General Data Protection Regulation.
1. The data ADM collects and the grounds for processing
ADM will process your personal data (such as identification data, financial data, professional background, education, national identification number, and all other data that you have included in your resume, such as personal characteristics, composition of your family, interests & hobbies and pictures) provided by you or acquired via third parties (referees) or via public sources (business / social media platforms, the internet).
The processing of your personal data is necessary for entering into an employment contract with you.
In case your resume includes sensitive information concerning your racial or ethnical background, political viewpoints, religious or ideological convictions, membership of a trade union, sexual life, or health, you hereby explicitly consent that ADM treats and processes this information in accordance with the provisions of this Privacy Statement.
If ADM wants to include you in its candidate’s database for future hiring opportunities, ADM will ask for your consent.
ADM may also process your personal data in order to fulfill its legal obligations (for example, anti-discrimination law) or to pursue other legitimate interests (for example, in case of a dispute).
2. How ADM will use your personal data
The personal data will be stored, processed and used by ADM, in accordance with the General Data Protection Regulation, to:
- carry out a selection process in view of recruiting an employee for a vacant position;
- conduct market research.
3. To whom ADM may disclose your personal data
Generally, ADM does not share personal data with anyone outside of ADM and its contractors. There is, however, a number of trusted third parties with whom ADM shares information:
- third parties who perform functions on behalf of ADM and who also provide services to ADM, such as professional advisors and IT consultants carrying out testing and development work on ADM’s business systems;
- in exceptional cases, to regulatory or law enforcement agencies if ADM believes in good faith that it is required by law to disclose the information in connection with the detection of crime, the collection of taxes or duties, in order to comply with any applicable law or order of a court of a competent jurisdiction, or in connection with legal proceedings.
4. How long ADM will store your data
ADM will store your sensitive information for which you have provided explicit consent as long as your consent has not been withdrawn. In any case, your personal data will be deleted after 5 years after your entry in the candidates’ database and/or non-hiring decision.
ADM can retain your personal data for a longer period if your personal data is essential for different purposes than those identified in article 2. In that case, ADM will inform you accordingly.
5. Your rights concerning your personal data
You have the right to request access to and rectification of your personal data. You may also request that ADM erases all your personal data. You may object to the processing of your personal data or request a limitation of the processing of your personal data.
You are allowed to withdraw your consent for the processing of your sensitive information at any time. This does not however render the processing pre-dating the withdrawal unlawful.
If you have any complaints concerning the processing activities of ADM, you may send us your complaint. You also have the right to file a complaint with the Belgian Data Protection Authority (“Gegevensbeschermingsautoriteit” or “Autorité de Protection des Données”).
You can exercise the rights mentioned above by sending an email to firstname.lastname@example.org or email@example.com whichever is applicable to your Project) or by sending a letter to Alexander De Beir, Van Laetestraat 1, B-9820 Merelbeke with your request and proof of your identity.
Your request is in principle free of charge. However, for repetitive requests or requests which are manifestly unfounded, an administrative fee may be charged.
6. Protection of your data
ADM maintains appropriate administrative, technical and physical safeguards to protect your personal data against accidental, unlawful or unauthorized destruction, loss, alteration, unlawful or unauthorized access, disclosure or use. All personal data is protected by physical and technical measures ensuring that access controls are in place and continuously applied. Policies and procedures are in effect ensuring effective data protection and handling. However, you acknowledge that transferring personal data online is never without a risk. Therefore, you acknowledge and accept that any damage you should suffer as a result of unauthorized or unlawful use of your (personal) data by third parties, who do not have the required consent, can never be claimed from ADM, except when intent or gross negligence on the part of ADM has been proven.
7. Changes to this Privacy Statement
ADM may update this Privacy Statement from time to time and without prior notice to you to reflect changes in ADM’s data processing practices. ADM will indicate at the top of this Privacy Statement when it was most recently updated.
8. Contact ADM
If you have any questions relating to the processing of your personal data, please do not hesitate to contact ADM by sending an e-mail to firstname.lastname@example.org or email@example.com (whichever is applicable). If you prefer, you can send a letter to Alexander De Beir, Van Laetestraat 1, B-9820 Merelbeke. ADM is happy to assist you and answer any questions you might have.